Coordinate attendees, organisers, staff and partners across the complete corporate event experience.

Corporate events often involve many people moving between different locations, sessions and activities, with schedules changing and participants arriving at different times.

Geoshare provides a private, event-based location and communications layer that can help attendees and event teams coordinate before, during and around an event.

From a small company offsite to a major conference or multi-day corporate program, Geoshare helps people know who is attending, where relevant participants are and how to reconnect when plans change.

Invitations, Attendance and Arrivals

Create a Geoshare event, invite participants and see who is attending before the event begins.

As the event approaches, participants can choose to share their live location, helping colleagues and organisers coordinate arrivals without relying on repeated calls, text messages or separate messaging groups.

This can be useful for:

• Conferences and seminars.
• Corporate functions.
• Leadership meetings.
• Company offsites.
• Training programs.
• Networking events.
• Product and brand events.
• Corporate retreats and incentive programs.

Conferences and Multi-Session Events

Larger corporate events often involve people moving between different sessions, meeting areas, hospitality functions and other activities throughout the day.

Participants may separate and regroup multiple times.

Geoshare allows colleagues or selected groups to share live location and communicate privately, making it easier to meet before a session, find colleagues between activities or reconnect later in the event.

Organisers can also communicate changes or updated meeting information through the event.

Offsites, Retreats and Multi-Day Programs

Corporate retreats, incentive programs and offsites can extend across several days and multiple locations.

Participants may be coordinating airports, transfers, hotels, meetings, restaurants, activities and social functions.

A Geoshare event can provide a continuous private coordination layer across that journey, helping participants stay connected as the program moves from one location or activity to another.

Event Teams and Operations

The people delivering an event have different coordination requirements from the people attending it.

Separate private Geoshare groups can be established for authorised operational teams such as:

• Event organisers.
• Venue and hospitality teams.
• Transport providers.
• Production and technical personnel.
• Contractors.
• Suppliers and service providers.
• Other support teams.

This allows relevant teams to coordinate with one another without requiring attendees to see operational information.

Speakers, Executives and Special Guests

Events can also involve speakers, executives, hosts and invited guests whose arrival and movements need to be coordinated by selected members of the event team.

Private Geoshare groups can help authorised participants coordinate meeting points, transport and arrivals while keeping location visibility limited to the people involved.

Transport and Group Movement

Corporate events frequently involve people travelling between airports, hotels, offices, venues, restaurants and functions.

Groups can use Geoshare to coordinate transfers, see where participating colleagues are and regroup at agreed locations.

For multi-vehicle or multi-location programs, this can significantly reduce the communication required simply to establish where everyone is.

Responding to Changes in Real Time

Event schedules rarely remain completely static.

Flights are delayed. Meetings run over. Transport changes. People go to the wrong meeting point. Groups separate.

Live location sharing and encrypted chat give participants another way to resolve those changes in real time without creating long chains of calls and messages.

Safety and Assistance

For selected events or operational groups, voluntary location sharing can also provide useful information when assistance is required.

Knowing where a participating attendee, staff member or team is can support faster coordination, particularly at large, unfamiliar or geographically dispersed locations.

Geoshare complements rather than replaces dedicated event safety and emergency systems.

Privacy by Design

Corporate location sharing should never mean permanent employee tracking.

Geoshare is designed around defined events and user-controlled sharing. Participants decide who can see their location and when that sharing occurs.

Private Geofences and Stealth Mode provide additional controls over visibility, while location sharing and chat are protected by end-to-end encryption.

This allows organisations and participants to gain the benefits of real-time coordination without removing individual control.

From arrival through to the final function, Geoshare helps corporate event participants meet, move, regroup and stay connected when it matters.

• Makes attendance planning clearer and easier.

• Supports coordination across large venues.

• Keeps event communication structured.

• Live location sharing during the event window.

• Privacy-first and enterprise-friendly.