Connecting attendees, exhibitors, organizers, staff and operations across large and complex event venues.

Venue Maps, Wayfinding & Visitor Experience

Convention and exhibition centers can include multiple halls, meeting rooms, theaters, registration areas, hospitality spaces, food and beverage outlets, amenities and entrances spread across large buildings and precincts.

Geoshare could provide visitors with an event-specific map displaying useful locations such as exhibition halls, conference rooms, stages, registration desks, entrances, amenities, first aid, accessible facilities, food and beverage, networking areas, cloakrooms, parking, public transport and designated meeting locations.

Visitors attending with colleagues, friends or other delegates could also privately share their live locations with each other during an event, making it easier to meet on arrival, find one another across the venue and regroup after separating.

Conferences, Exhibitions & Trade Shows

Convention centers can host conferences, exhibitions, trade shows, industry events, product launches and other large gatherings, each with a different venue configuration.

Geoshare could support event-specific maps showing relevant halls, stages, booths, breakout rooms, networking areas, hospitality spaces, sponsor activations and other locations particular to that event.

This could allow the same venue to provide a different Geoshare experience for every conference, exhibition or event it hosts.

Exhibitors, Sponsors & Event Participants

Large exhibitions can involve hundreds or thousands of exhibitors, sponsors, speakers, presenters and other event participants who may be unfamiliar with the venue.

Geoshare could help authorized groups coordinate arrivals, meeting locations, exhibition stands, speaker preparation areas, stages, hospitality spaces and other relevant destinations.

Exhibiting organizations could also create private groups for their own staff, helping colleagues find and coordinate with each other across large exhibition halls and surrounding event spaces.

Event Organizers & Venue Operations

Event organizers and venue teams need to coordinate activities across registration areas, exhibition halls, meeting rooms, stages, public spaces and back-of-house areas.

Geoshare could help authorized teams establish operational groups around an individual event, shift, work area or function.

Operational maps could display approved access points, work areas, temporary facilities, restricted zones, closures, incident locations and other information relevant to the particular event.

Staff, Contractors & Service Providers

Major events can bring together venue staff, event organizers, security personnel, caterers, cleaners, audiovisual technicians, production crews, contractors, suppliers and other service providers from many different organizations.

Geoshare could provide a common coordination layer for selected participants without requiring every person to become part of the venue operator’s permanent technology environment.

Groups could be established around event operations, technical services, catering, cleaning, security, maintenance or contractor activities, with location sharing ending when the relevant event or work period concludes.

Setup, Exhibitor Move-In & Pack-Down

Exhibitions and major events can involve substantial activity before and after attendees arrive.

Exhibition stands, temporary structures, signage, furniture, audiovisual equipment, catering infrastructure and other materials may need to be delivered, installed and removed within tightly managed timeframes.

Geoshare could help coordinate authorized contractors, exhibitors, suppliers, production crews and venue personnel during setup, move-in, changeovers and pack-down.

Operational maps could display loading areas, delivery locations, work zones, access routes and other relevant information for the particular event.

Loading Docks, Deliveries & Logistics

Convention and exhibition centers can have significant logistics operations behind the public event.

Multiple suppliers, couriers, contractors and exhibitors may need to deliver equipment and materials through designated loading docks, service corridors and access points.

Geoshare could help authorized logistics and venue teams coordinate personnel, delivery locations and temporary work groups across these areas.

This may be particularly useful when external organizations need to coordinate temporarily with venue personnel without being given access to the venue’s permanent operational systems.

Multi-Event & Shared Venue Operations

Large convention centers may host several unrelated events at the same time, with different attendees, exhibitors, contractors and operational teams using different parts of the venue.

Geoshare could allow separate visitor maps and private operational groups to be established around each event while venue management maintains broader coordination across the facility.

This event-based structure could help keep information and location sharing relevant to the particular people, spaces and operating periods involved.

Security, Safety & Emergency Response

Large indoor events can require coordination between venue security, event organizers, medical teams, contractors and external emergency services.

Authorized operational maps could identify incident locations, first aid facilities, emergency access routes, muster locations, restricted areas and temporary exclusions.

Participating personnel could securely share their live or last-known locations during an active response. Where appropriate, external emergency services could also be invited into a defined Geoshare event, helping different organizations establish a common situational view without requiring access to each other’s permanent systems.

Accessibility & Visitor Assistance

Large convention and exhibition centers can be difficult to navigate for visitors with limited mobility or additional accessibility requirements.

Geoshare maps could highlight accessible entrances, elevators, amenities, seating areas, parking, drop-off locations and other relevant facilities.

Where appropriate, customer service and accessibility teams could also use Geoshare to coordinate personnel providing assistance across the venue.

Transport, Parking & Event Arrivals

Visitors may arrive at major convention centers by public transport, private vehicles, taxis, rideshare services, coaches or on foot from surrounding hotels and commercial areas.

Geoshare maps could help attendees understand their arrival options, identify the most appropriate entrance and locate parking, transport connections, meeting points and other useful destinations.

Operational teams could also use Geoshare to coordinate authorized transport, parking and arrival personnel around major events.

Networking, Meetings & Corporate Groups

Conferences and exhibitions often bring together colleagues, customers, partners and invited guests who need to coordinate throughout a busy event.

Private Geoshare groups could help participants find one another for meetings, presentations, hospitality functions or other planned activities without requiring them to continuously share their location outside the event.

Organizations attending as exhibitors, sponsors or corporate groups could also establish their own private events for participating employees and guests.

Geoshare is designed to provide an additional location and communications layer for visitor and operational coordination. It is not intended to replace venue management systems, event-management platforms, ticketing, access control, accreditation, security systems, emergency management procedures, radios or other safety-critical systems. Location accuracy may vary depending on the device, connectivity and operating environment, particularly inside large buildings.

Location sharing is participant-controlled and can be limited to a defined event, group or operating period.

• Helps visitors navigate large and unfamiliar convention and exhibition centers.
• Makes it easier for colleagues, friends and groups to find and regroup with each other.
• Creates opportunities for conference, exhibition and event-specific visitor maps.
• Supports exhibitors, sponsors, speakers and other event participants.
• Helps event organizers and venue teams coordinate across large facilities.
• Coordinates staff, contractors and service providers from multiple organizations.
• Supports setup, exhibitor move-in, changeovers and pack-down.
• Helps coordinate loading docks, deliveries and event logistics.
• Supports multiple simultaneous events within the same venue.
• Provides a common coordination layer across different organizations and operational teams.
• Helps coordinate security, safety and emergency response.
• Improves access to accessibility and visitor-assistance information.
• Helps visitors understand transport, parking and arrival options.
• Supports corporate groups, meetings and networking activities.
• Reduces unnecessary calls, messages and manual coordination.
• Privacy-first, with end-to-end encrypted, participant-controlled and event-based location sharing.
• No historical trail of a participant’s movements is created.